USER GUIDE
News Posts
Share announcements, press releases, and updates with your community — each one grouped into a News Category so it shows up in the right place on your site.
Before you begin
A News Post always belongs to at least one News Category — the category is what controls where the post appears on your site (for example a "Press Releases" page or a "Parks & Rec" section). On a brand-new site there are no categories yet, so create a category first, then add posts to it.
News Posts share the same Page Editor used across the site for writing the body of the post.
Everything lives under Left menu › News Posts. The main screen shows your News Categories; from there you can add posts and open individual posts to edit them.
1 Create a News Category (do this first)
From Left menu › News Posts you will see your list of categories. Click Add to create one (or click an existing category to edit it). Give it a Name, such as "Press Releases" or "Public Notices", and click Save.
The category's list view also shows how many posts are in each category, so you can see at a glance where your content is going.
2 Add a News Post
Go to Left menu › News Posts › Add News Post. Fill in:
- Title — the headline of the announcement.
- Categories — check one or more categories the post should appear in.
- Body / Content — the main text, written in the Page Editor. Add formatting, links, and images just like any other page.
- Publish date — defaults to today, so a new post goes live as soon as you publish. Set a future date to schedule it.
- Expiration date (optional) — automatically stops showing the post after this date.
Click Save when you are done.
3 Set the post's status (publishing)
Every post has a Status that decides whether the public can see it:
- Draft — a work in progress; hidden from the public.
- Pending Approval — submitted for a reviewer to check before it goes live.
- Published — live on the site (once the publish date has arrived).
- Unpublished / Archived — taken down from the public site.
Set the status to Published when you are ready for people to see the post, then Save.
4 Manage News Posts
Go to Left menu › News Posts › Manage News Posts to see your posts, newest first. The list shows each post's title, which categories it is "Posted To", its publish date, its expiration date, and its current status.
You can filter to view archived posts, and you can select several posts to archive or delete them together in one action.
5 Edit, archive, or delete a post
Click a post's title to open and edit it, then Save. To take a post off the site without losing it, set its status to Archived (or use the bulk archive action on the manage screen). To remove a post entirely, use Delete — you will be asked to confirm.
News Post field reference
| Field | What it does |
|---|---|
| Title | The headline shown in lists and at the top of the post. |
| Categories | Which News Categories the post appears in. Pick one or more. |
| Content / Body | The main text of the post, written in the Page Editor. |
| Publish date | The date the post becomes visible. Defaults to today; set a future date to schedule it. |
| Expiration date | Optional. The post automatically stops showing after this date. |
| Status | Draft, Pending Approval, Published, Unpublished, or Archived — controls public visibility. |
Next steps
Add a link to a News Category in your site navigation using the Menus guide, and get comfortable with the shared editor in the Page Editor guide.